Advancement Database Manager- K12 School
New York, NY
Full Time
Manager/Supervisor
This is a job opportunity with an independent K-XII school located in New York City. The school is known for its academic excellence, cross-divisional teaching, and diverse community. They are currently searching for an experienced, compassionate, and committed professional to join their team as an Advancement Database Manager. This is a full-time, in-person, and 12-month/year role
.Job Duties: As the Advancement Database Manager, you will be responsible for managing the donor database operations. This includes data clean-up, new record creation, and information and reports structuring.
Here are some of the specific duties you will be expected to perform:
• Manage the process of inputting gifts and pledges into the database, aided by a full-time Development Assistant.
• Report and balance daily gifts for Advancement and Business Offices.
• Work closely with development leadership to produce and assess information that can inform decision-making and advance fundraising.
• Craft and generate reports tracking campaign progress, donor pipelines, and year-to-year trends that support overall Advancement strategy and multi-year planning when needed.
• Manage and define gift receipt, acknowledgement, matching gift, and pledge reminder processes, ensuring timely and consistent processing protocols.
• Occasionally do gift-entry at heaviest volume times of year or in instances with unusual or complex gifts.
• Aggregate incoming donor information and ensure records are accurately and regularly updated, including adding new constituents, updating biographical information, and noting event attendance.
• Provide accurate reports and data files to meet both internal and external information reporting needs, including monthly reconciliation with Business Office, the annual Giving Review, and gift documentation for auditors.
Qualifications: To qualify for this role, you must have:
• A Bachelor’s degree
• At least 3 years of relevant experience on Raiser’s Edge/NXT
• School experience at any educational level and prior work in donor database or wealth management systems.
.Job Duties: As the Advancement Database Manager, you will be responsible for managing the donor database operations. This includes data clean-up, new record creation, and information and reports structuring.
Here are some of the specific duties you will be expected to perform:
• Manage the process of inputting gifts and pledges into the database, aided by a full-time Development Assistant.
• Report and balance daily gifts for Advancement and Business Offices.
• Work closely with development leadership to produce and assess information that can inform decision-making and advance fundraising.
• Craft and generate reports tracking campaign progress, donor pipelines, and year-to-year trends that support overall Advancement strategy and multi-year planning when needed.
• Manage and define gift receipt, acknowledgement, matching gift, and pledge reminder processes, ensuring timely and consistent processing protocols.
• Occasionally do gift-entry at heaviest volume times of year or in instances with unusual or complex gifts.
• Aggregate incoming donor information and ensure records are accurately and regularly updated, including adding new constituents, updating biographical information, and noting event attendance.
• Provide accurate reports and data files to meet both internal and external information reporting needs, including monthly reconciliation with Business Office, the annual Giving Review, and gift documentation for auditors.
Qualifications: To qualify for this role, you must have:
• A Bachelor’s degree
• At least 3 years of relevant experience on Raiser’s Edge/NXT
• School experience at any educational level and prior work in donor database or wealth management systems.
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